1.0 Background and Purpose
The Institute for Workforce Innovation (IWI), a not for profit organization located in Gainesville, FL, has been awarded multiple grants from state, federal, and private sources.
IWI currently serves as the one-stop operator for the Alachua/Bradford Regional Workforce Board d/b/a FloridaWorks. As the one-stop operator, IWI is responsible, but not limited to the general operations of two one-stop career centers; provides Wagner Peyser, SNAP, TANF, and WIA Adult and Youth services to jobseekers. IWI also assists with additional special grants in the region. In addition, IWI’s staff assist with the operation and implementation of other grant funded programs operated by FloridaWorks. IWI reports directly to the FloridaWorks’ Board Administrative Entity. IWI’s annual operating budget for the FloridaWorks project is $2.2 million.
IWI currently operates a YouthBuild program funded by the U.S. Department of Labor. This YouthBuild grant is one of the first awarded under new program regulations published in February 2012, which expand occupational skills training beyond construction to include fast-growing industries such as health care and information technology. The construction skills training programs funded teach valuable skills to participants who build or rehabilitate housing for low-income or homeless individuals and families in their communities. The non-construction skills training programs funded include leadership development and community service elements to ensure that youth maintain a connection to their communities through service and volunteerism. IWI was awarded $1.1 million over three years to operate the Project YouthBuild program.
YouthBuild is a nonresidential, community-based alternative education program that provides classroom instruction and occupational skills training to at-risk individuals ages 16-24. Many participants have been in the juvenile justice system, are aging out of foster care, have dropped out of high school, or are otherwise at-risk of failing to reach key educational milestones and opportunities that lead to career fulfillment.
IWI currently operates the Melrose Senior Community Center (MSCC) and Project Restart, an AARP Foundation funded employment program for individuals over age 50, in Melrose, FL. The MSCC provides recreational, educational, health & nutrition and leisure activities for seniors. The center also operates a small coffee and snack shop for center patrons. The AARP Foundation awarded IWI a $190,000 grant for two years.
IWI operates the three projects listed above in Alachua, Bradford, and Putnam Counties in the State of Florida.
2.0 Scope of Work
IWI is in search of a vendor to provide administrative services for the projects referenced above for the first year with the potential of renewing all or part of services for an additional two years. The organization should be able to complete at a minimum the following functions:
• Process payroll for all IWI employees
• Process YouthBuild participant stipend checks
• Provide Human Resources services for employees/participants assigned to these projects
• Provide budget management, maintenance, and oversight
• Manage accounts receivable and accounts payable
• Provide Quality Assurance services
• Provide IT support
Term of Service:
This agreement will be a five year agreement, with the possibility of annual renewal. Additional programs may be added to the scope of work based on mutually agreed upon negotiations.
3.0 ITN Instructions
Selection of company will be based on credentials and experience of providing administrative services to workforce development organizations; experience providing administrative services for programs funded by the U.S. Department of Labor and other federal sources, experience providing administrative services for YouthBuild programs and workforce board one-stop operators, along with experience providing administrative services for programs funded by private sources and/or foundations.
An original proposal and 3 (three) copies must be submitted to the Institute for Workforce Innovation by 5PM on March 27, 2013.
3.1 Technical Proposal
The proposer should submit a proposal narrative detailing how administrative services will be conducted. The technical proposal should outline how administrative services will be conducted in order to meet the scope of work. The technical proposal is limited to 8 pages, single sided, 12-point font with one-inch margins. Provide a point of contact for the proposing organization with primary contact telephone and e-mail.
3.2 Management and Staffing Plan
The proposer must provide the organization’s experience and qualifications with providing administrative services to workforce development organizations. Include:
• Project manager’s experience and qualifications in managing a project of this scope and size.
• A summary of the names, titles, and roles of key staff with their experience and qualifications in providing administrative services.
• Resume of project manager assigned to this project.
3.3 Professional References
The proposer should provide three (3) professional references related to administrative services work conducted within the last five (5) years.
3.4 Cost Proposal
A budget narrative for the entire grant period must be submitted with the proposal. The budget should be sufficiently detailed to align budget costs to administrative tasks. The budget narrative should justify budget costs.
4.0 ITN Submission
Proposals must be submitted no later than Wednesday March 27, 2013 at 5 PM. Any proposals delivered/received or post-marked after the deadline will not be considered, but will be considered late and non-responsive to this ITN process. Proposals must be mailed to/hand delivered to:
Institute for Workforce Innovation
408 West University Avenue, Suite 111
Gainesville, FL 32604
All questions relating to this ITN must be submitted in writing to Jalanna Cowart, firstname.lastname@example.org, by Tuesday March 5, 2013. Responses to questions will be posted on www.iwionline.org, no later than Thursday March 21, 2013.
Unauthorized contact regarding this ITN with officials of the Institute for Workforce Innovation other than the party named above may result in disqualification from this procurement process.
The Institute for Workforce Innovation reserves the right to accept or reject any and all bids received and to cancel and/or reissue this Invitation to Negotiate in part or in its entirety.
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